This post involves working with the National/Regional finance team. Ensuring that National/Regional finance transactions are processed in an accurate and timely manner and in accordance with Oasis financial policies

DUTIES:

Purchase ledger:

• Ensure that purchase requisitions are received and processed on the accounting system in a timely manner.
• Ensure that all purchase requisitions have been approved by the appropriate budget holder and in line with the scheme of delegation.
• Receive and process all invoices for the National/Regional ledger, ensuring that the goods/ services have been received and the expenditure has been approved (i.e. via purchase requisition or approval of invoice on receipt).
• Ensure that all expenditure is recorded against the relevant nominal code and cost centre, and that the correct VAT code is used.
• Prepare the weekly/ fortnightly BACS payment runs and ensure that suppliers are paid within payment terms.
• Receive and check all statements from suppliers and monthly reconciliation of supplier Accounts.
• Investigate and action any issues that arise with regards to creditors.
• Regular review and maintenance of the outstanding purchase order and goods received notes report.

Sales ledger:

• Ensure that sales orders/ requests are received and processed on the accounting system in a timely manner.
• Ensure that all income is recorded against the relevant nominal code and cost centre, and that the correct VAT code is used.
• Ensure that all requests for sales invoices are processed and sent to debtors promptly.
• Ensure that all invoices are monitored and chased so that prompt payment is received.

Bank account:

• Ensure that paying in slips/ remittances are received and processed on the accounting system in a timely manner.
• Ensure that payment request forms are received and processed on the accounting system in a timely manner.
• Ensure that all payments are recorded against the relevant nominal code and cost centre, and that the correct VAT code is used.

Other balance sheet accounts:

• Ensure that petty cash returns are received and processed on the accounting system in a timely manner.
• Ensure that credit card returns are received and processed on the accounting system in a timely manner.
• Prepayments - ensure that all invoices covering more than one period and meeting the materiality limits are recorded on a spreadsheet for monthly posting by the regional accountant.
• Accruals – ensure that all outstanding invoices for services/goods delivered which meet the materiality limits are recorded on a spreadsheet for monthly posting by the regional accountant.

Other duties:

• Posting journals to the accounting system to correct coding errors where necessary.
• Monitoring and actioning of emails received in the Finance inboxes.
• Any other duty as may reasonably be requested of you by your line manager.
• The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed.

The above responsibilities are subject to the general duties and responsibilities contained in the Statement of Conditions of Employment. The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed.