AAT Finance Assistant Apprentice

Description

Job Description: We are looking for a detail oriented individual to support our Purchase Ledger and the wider finance function. You will play a key role in maintaining strong supplier relationships, ensuring financial accuracy, and supporting the cash flow forecasting process.

Core Responsibilities

1. Purchase Ledger & Supplier Management - Inbox Management:

• Act as the primary point of contact for the purchase ledger email account, ensuring all invoices are captured and queries from suppliers or staff are resolved promptly.
• Onboarding: Manage the setup of new supplier accounts, performing due diligence by verifying company details and payment information.
• Invoice Processing: Accurately code and upload purchase invoices and credit notes into our cloud based project accounting platform.
• Financial Coding: Develop a deep understanding of the company’s nominal structure to ensure all costs are allocated correctly.
• Reconciliations: Perform regular reviews of supplier statements to ensure accounts are up to date and any discrepancies are addressed. Ensure creditor accounts are reconciled by running regular aged creditor reports.

• Payment Cycles: Execute weekly payment runs and monthly staff expense cycles, ensuring all payments are processed accurately and on time. Providing suppliers with remittance advice once payments have been approved.
• Forecasting: Maintain the direct debit schedule and provide input for the weekly cash flow forecast.
• Internal Controls: Review internal purchase orders ahead of payment runs to ensure proper authorization and budget alignment.

• Expense Compliance: Review staff expense claims against company policy, ensuring all documentation is valid before submission.
• Credit Card Management: Perform monthly processing and reconciliation of company credit card statements.

• End Support - Banking Operations: Manage daily bank postings into the finance software.
• Reconciliations: Complete monthly bank reconciliations to ensure the accuracy of our financial data.